{"id":16869,"date":"2026-04-12T09:17:00","date_gmt":"2026-04-12T09:17:00","guid":{"rendered":"https:\/\/www.brightmine.com\/uk\/?post_type=resources&#038;p=16869"},"modified":"2026-07-27T13:24:12","modified_gmt":"2026-07-27T13:24:12","slug":"processing-special-category-personal-data-criminal-records-data-policy","status":"publish","type":"resources","link":"https:\/\/www.brightmine.com\/uk\/resources\/hr-compliance\/employee-privacy\/gdpr\/processing-special-category-personal-data-criminal-records-data-policy\/","title":{"rendered":"Processing special category personal data and criminal records data policy"},"content":{"rendered":"\n<div class=\"wp-block-group alignwide has-primary-white-background-color has-background has-global-padding is-layout-constrained wp-container-core-group-is-layout-f85887e8 wp-block-group-is-layout-constrained\" style=\"border-radius:25px;padding-top:var(--wp--preset--spacing--30);padding-right:var(--wp--preset--spacing--30);padding-bottom:var(--wp--preset--spacing--30);padding-left:var(--wp--preset--spacing--30)\">\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-929090b5 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:70%\">\n<p class=\"wp-block-paragraph\">By <strong><strong>Jo Broadbent<\/strong><\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Use this model policy to comply with the obligation to have an appropriate policy document in place when processing special category personal data and criminal records data. The policy complies with the UK General Data Protection Regulation (UK GDPR).<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Sign up today to get:<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"\">Letter wording<\/li>\n\n\n\n<li class=\"\">How to use this document<\/li>\n\n\n\n<li class=\"\">Supporting guidance for this document\n<ul class=\"wp-block-list\">\n<li class=\"\">Key resources<\/li>\n\n\n\n<li class=\"\">Notes<\/li>\n<\/ul>\n<\/li>\n\n\n\n<li class=\"\">Future developments<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Want to see more?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">For full access to <strong>Processing special category personal data and criminal records data policy<\/strong>, sign up for an HR and Compliance Centre subscription today.<\/p>\n\n\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"\/uk\/quote\/?intcmp=hrcc-migrated-resource|quote|request-a-quote\" style=\"border-radius:25px\">Request a quote<\/a><\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-column lnrs-hide-block-on-mobile is-layout-flow wp-block-column-is-layout-flow\" style=\"border-left-color:var(--wp--preset--color--secondary-gray);border-left-width:2px;padding-left:10px;flex-basis:30%\">\n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-block-group-is-layout-constrained wp-container-2 is-position-sticky\">\n<div class=\"wp-block-group has-bleach-white-background-color has-background has-global-padding is-layout-constrained wp-container-core-group-is-layout-22a7c014 wp-block-group-is-layout-constrained\" style=\"border-radius:14px;padding-top:10px;padding-right:15px;padding-bottom:15px;padding-left:15px\">\n<h3 id=\"h-navigate-hr-complexity-with-confidence\" class=\"wp-block-heading\" style=\"font-style:normal;font-weight:500\">Navigate HR complexity with confidence<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">With Brightmine, you can build powerful people strategies, implement best practices and set your organisation up for a brighter future.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Learn how our tools, resources and automation can empower you and your team.<\/p>\n\n\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"\/uk\/solutions\/?intcmp=cta|blog|solutions|learn-more\" style=\"border-radius:25px\">Learn more<\/a><\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group lnrs-hide-block-on-mobile has-global-padding is-layout-constrained wp-container-core-group-is-layout-64c039dc wp-block-group-is-layout-constrained\" style=\"margin-top:0;margin-bottom:0;padding-top:0;padding-bottom:0\">\n<hr class=\"wp-block-separator has-text-color has-secondary-gray-color has-alpha-channel-opacity has-secondary-gray-background-color has-background\" style=\"margin-top:10px;margin-bottom:10px\"\/>\n\n\n\n<p class=\"wp-block-paragraph\">Read more articles:<\/p>\n\n\n\n<div class=\"wp-block-query is-layout-flow wp-block-query-is-layout-flow\"><ul class=\"wp-block-post-template is-layout-flow wp-container-core-post-template-is-layout-a7dce961 wp-block-post-template-is-layout-flow\"><li class=\"wp-block-post post-23673 resources type-resources status-publish has-post-thumbnail hentry category-blogs topic-employee-engagement\">\n<h2 style=\"font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.192), 16px);line-height:1.3;text-decoration:underline;margin-top:10px;margin-bottom:10px;margin-left:0;margin-right:0\" class=\"has-link-color wp-elements-0b1b36f3c2dfa7682bfd13b67e3228a9 wp-block-post-title has-text-color has-primary-black-color\"><a href=\"https:\/\/www.brightmine.com\/uk\/resources\/talent-management\/employee-engagement\/the-great-disconnect-misalignment-before-people-leave\/\" target=\"_self\" >The hidden cost of misalignment starts before people leave<\/a><\/h2>\n<\/li><li class=\"wp-block-post post-21983 resources type-resources status-publish has-post-thumbnail hentry category-blogs topic-hr-strategy\">\n<h2 style=\"font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.192), 16px);line-height:1.3;text-decoration:underline;margin-top:10px;margin-bottom:10px;margin-left:0;margin-right:0\" class=\"has-link-color wp-elements-0b1b36f3c2dfa7682bfd13b67e3228a9 wp-block-post-title has-text-color has-primary-black-color\"><a href=\"https:\/\/www.brightmine.com\/uk\/resources\/hr-strategy\/the-great-disconnect-when-reward-undermines-policy\/\" target=\"_self\" >When reward undermines policy: How conflicting signals shape\u00a0behaviour<\/a><\/h2>\n<\/li><li class=\"wp-block-post post-19585 resources type-resources status-publish has-post-thumbnail hentry category-c-and-i topic-discrimination\">\n<h2 style=\"font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.192), 16px);line-height:1.3;text-decoration:underline;margin-top:10px;margin-bottom:10px;margin-left:0;margin-right:0\" class=\"has-link-color wp-elements-0b1b36f3c2dfa7682bfd13b67e3228a9 wp-block-post-title has-text-color has-primary-black-color\"><a href=\"https:\/\/www.brightmine.com\/uk\/resources\/hr-compliance\/discrimination\/reintegration-after-incarceration\/\" target=\"_self\" >Reintegration after incarceration: Challenging the workplace stigma against ex-offenders<\/a><\/h2>\n<\/li><\/ul><\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group has-primary-white-background-color has-background has-global-padding is-layout-constrained wp-container-core-group-is-layout-bf6e01c1 wp-block-group-is-layout-constrained\" style=\"border-radius:25px;margin-top:var(--wp--preset--spacing--30);margin-bottom:var(--wp--preset--spacing--30);padding-top:var(--wp--preset--spacing--30);padding-right:var(--wp--preset--spacing--30);padding-bottom:var(--wp--preset--spacing--30);padding-left:var(--wp--preset--spacing--30)\">\n<h2 class=\"wp-block-heading\">You may also be interested in&#8230;<\/h2>\n\n\n<section id=\"resources-search-filter\" class=\"wp-elements-1a99c58b114097d7ed01b37dda17e8f9 wp-block-brightmine-resources-filter has-text-color has-primary-gray-color has-background has-primary-white-background-color\">\n\n\n<div class=\"ajax-filter\">\n<div class=\"lnrs-resources-search-filter   \">\n\t\t<div class=\"search_terms_bottom\">\n\t\t\t<div class=\"bottom_left\">\n\t\t\t<div class=\"search_terms_result_count\">\n\t\t\t\t\n\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t\t<div class=\"bottom_right\">\n\t\t\t\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n<\/div>\n\n\t<div class=\"loader-container\">\n\t\t<span class=\"loader\" style=\"display: none;\"><\/span>\n\t<\/div>\n\n\n\t<div class=\"lnrs-resource-filter-widget__container\">\n\n\t\t\n\t\t\t\t<div class=\"lnrs-resource-hub-widget__resource\" style=\"background-color: #f3f2f0\">\n\t\t\t\t\t<a href=\"https:\/\/www.brightmine.com\/uk\/resources\/hr-strategy\/hr-technology\/ai-in-hr\/ai-in-recruitment\/\"><div class=\"lnrs-resource-hub-widget__resource_image\" style=\"background-image: url(https:\/\/cdn.brightmine.com\/wp-content\/uploads\/sites\/2\/2025\/04\/22081114\/feature-employees-exploring-ai-tool-on-laptop-1200x627px.webp);\"><\/div><\/a>\n\t\t\t\t\t<div class=\"lnrs-resource-hub-widget__inner_content\">\n\t\t\t\t\t\t<div class=\"content-top\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"lnrs-resource-hub-widget__categories\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"lnrs-resource-hub-widget__category_wrapper\">\n\t\t\t\t\t\t\t\t\t\t<img decoding=\"sync\" src=\"https:\/\/www.brightmine.com\/wp-content\/plugins\/lnrs-resources-filter\/assets\/images\/category-flag.svg\" alt=\"\" class=\"lnrs-resource-hub-widget__category_icon\">\n\t\t\t\t\t\t\t\t\t\t<span class=\"lnrs-resource-hub-widget__category\">Commentary and Insights<\/span>\n\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t<h3 class=\"title\" style=\"color: #00728B\"><a href=\"https:\/\/www.brightmine.com\/uk\/resources\/hr-strategy\/hr-technology\/ai-in-hr\/ai-in-recruitment\/\">AI in recruitment and CV screening: Why HR should review how candidates are assessed<\/a><\/h3>\n\t\t\t\t\t\t<p style=\"color: #202526\">As AI increasingly shapes both job applications and candidate screening, HR must reassess how recruitment decisions are made. &#8230;<\/p>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\n\t\t\t\t\n\t\t\t\t<div class=\"lnrs-resource-hub-widget__resource\" style=\"background-color: #f3f2f0\">\n\t\t\t\t\t<a href=\"https:\/\/www.brightmine.com\/uk\/resources\/talent-management\/employee-engagement\/the-consistency-gap-why-employee-trust-depends-on-your-line-managers\/\"><div class=\"lnrs-resource-hub-widget__resource_image\" style=\"background-image: url(https:\/\/cdn.brightmine.com\/wp-content\/uploads\/sites\/2\/2025\/10\/13130605\/hr-manager-discussing-bonus-payments.webp);\"><\/div><\/a>\n\t\t\t\t\t<div class=\"lnrs-resource-hub-widget__inner_content\">\n\t\t\t\t\t\t<div class=\"content-top\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"lnrs-resource-hub-widget__categories\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"lnrs-resource-hub-widget__category_wrapper\">\n\t\t\t\t\t\t\t\t\t\t<img decoding=\"sync\" src=\"https:\/\/www.brightmine.com\/wp-content\/plugins\/lnrs-resources-filter\/assets\/images\/category-flag.svg\" alt=\"\" class=\"lnrs-resource-hub-widget__category_icon\">\n\t\t\t\t\t\t\t\t\t\t<span class=\"lnrs-resource-hub-widget__category\">Blogs<\/span>\n\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t<h3 class=\"title\" style=\"color: #00728B\"><a href=\"https:\/\/www.brightmine.com\/uk\/resources\/talent-management\/employee-engagement\/the-consistency-gap-why-employee-trust-depends-on-your-line-managers\/\">The consistency gap: Why employee trust depends on your line managers<\/a><\/h3>\n\t\t\t\t\t\t<p style=\"color: #202526\">HR may design the policies, but employees judge the organisation by how their line manager applies them. Find &#8230;<\/p>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\n\t\t\t\t\n\t\t\t\t<div class=\"lnrs-resource-hub-widget__resource\" style=\"background-color: #f3f2f0\">\n\t\t\t\t\t<a href=\"https:\/\/www.brightmine.com\/uk\/resources\/total-rewards\/pay-equity\/executive-pay-in-school-trusts-the-governance-imperative\/\"><div class=\"lnrs-resource-hub-widget__resource_image\" style=\"background-image: url(https:\/\/cdn.brightmine.com\/wp-content\/uploads\/sites\/2\/2026\/10\/13145730\/two-female-hr-professionals-looking-at-laptop-with-coffee.webp);\"><\/div><\/a>\n\t\t\t\t\t<div class=\"lnrs-resource-hub-widget__inner_content\">\n\t\t\t\t\t\t<div class=\"content-top\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"lnrs-resource-hub-widget__categories\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"lnrs-resource-hub-widget__category_wrapper\">\n\t\t\t\t\t\t\t\t\t\t<img decoding=\"sync\" src=\"https:\/\/www.brightmine.com\/wp-content\/plugins\/lnrs-resources-filter\/assets\/images\/category-flag.svg\" alt=\"\" class=\"lnrs-resource-hub-widget__category_icon\">\n\t\t\t\t\t\t\t\t\t\t<span class=\"lnrs-resource-hub-widget__category\">Webinars<\/span>\n\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t<h3 class=\"title\" style=\"color: #00728B\"><a href=\"https:\/\/www.brightmine.com\/uk\/resources\/total-rewards\/pay-equity\/executive-pay-in-school-trusts-the-governance-imperative\/\">Executive pay in school trusts: The governance imperative<\/a><\/h3>\n\t\t\t\t\t\t<p style=\"color: #202526\">Over the past year, modest pay settlements reflected employers\u2019 continued caution as they sought to meet reward expectations &#8230;<\/p>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\n\t\t\t\t\t<\/div>\n\n\t\n<\/div>\n<\/section>\n<\/div>\n\n\n\n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-container-core-group-is-layout-bb56f56d wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-group has-primary-white-background-color has-background has-global-padding is-layout-constrained wp-container-core-group-is-layout-79174043 wp-block-group-is-layout-constrained\" style=\"border-radius:25px;margin-top:var(--wp--preset--spacing--30);margin-bottom:var(--wp--preset--spacing--30);padding-top:var(--wp--preset--spacing--40);padding-right:var(--wp--preset--spacing--30);padding-bottom:var(--wp--preset--spacing--40);padding-left:var(--wp--preset--spacing--30)\">\n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n<h3 class=\"wp-block-heading\" id=\"h-topics-on-this-page\" style=\"font-style:normal;font-weight:500\">Topics on this page<\/h3>\n\n\n\n<div class=\"wp-block-group is-nowrap is-layout-flex wp-container-core-group-is-layout-7387b849 wp-block-group-is-layout-flex\">\n\n<div class=\"taxonomy-topic has-link-color wp-elements-5ec59eb01c09ec2f1d84a6b36973ff83 wp-block-post-terms\"><a href=\"https:\/\/www.brightmine.com\/uk\/resources\/hr-compliance\/employee-privacy\/\" rel=\"tag\">Employee privacy<\/a><span class=\"wp-block-post-terms__separator\">, <\/span><a href=\"https:\/\/www.brightmine.com\/uk\/resources\/hr-compliance\/employee-privacy\/gdpr\/\" rel=\"tag\">GDPR and data protection<\/a><\/div><\/div>\n\n\n\n<hr class=\"wp-block-separator has-text-color has-cararra-gray-color has-alpha-channel-opacity has-cararra-gray-background-color has-background is-style-wide\"\/>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-about-the-author\" style=\"font-style:normal;font-weight:500\">About the author<\/h3>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-a903a136 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:100px\">\n<figure class=\"wp-block-image size-full is-resized has-custom-border is-style-rounded\"><img loading=\"lazy\" decoding=\"async\" width=\"150\" height=\"150\" src=\"https:\/\/cdn.brightmine.com\/wp-content\/uploads\/sites\/2\/2024\/01\/13144636\/speaker-avatar.webp\" alt=\"\" class=\"wp-image-14506\" style=\"border-top-left-radius:500px;border-top-right-radius:500px;border-bottom-left-radius:500px;border-bottom-right-radius:500px;object-fit:cover;width:100px;height:100px\"\/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\">\n<p class=\"wp-block-paragraph\"><strong>Jo Broadbent<\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Counsel Knowledge Lawyer, Hogan Lovells<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Jo Broadbent is a counsel knowledge lawyer in the employment team at law firm&nbsp;Hogan Lovells. In addition to keeping clients and the team up to date with legal developments, she has extensive experience of developing and presenting internal and external client training courses and workshops.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Jo is a former chair of the Employment Lawyers Association training committee. She is a co-author of the book &#8220;Informing and consulting employees: the new law&#8221; and frequently writes articles for the HR and legal press. She has a particular interest in shared parental leave and other family-friendly rights.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>This model policy sets out how an organisation processes special category personal data and criminal records data, including the safeguards and lawful bases required under UK GDPR. It helps employers meet their obligation to maintain an appropriate policy document and handle sensitive data lawfully.<\/p>\n","protected":false},"author":65,"featured_media":16889,"comment_status":"closed","ping_status":"closed","template":"wp-custom-template-new-resources","categories":[16],"tags":[],"topic":[74,75],"class_list":["post-16869","resources","type-resources","status-publish","has-post-thumbnail","hentry","category-tools","topic-employee-privacy","topic-gdpr"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.3 (Yoast SEO v28.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Processing special category personal data and criminal records data policy | Brightmine<\/title>\n<meta name=\"description\" content=\"Learn how to set out a policy for processing special category personal data and criminal records data, including safeguards, lawful bases and UK GDPR compliance requirements\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.brightmine.com\/uk\/resources\/hr-compliance\/employee-privacy\/gdpr\/processing-special-category-personal-data-criminal-records-data-policy\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Processing special category personal data and criminal records data policy\" \/>\n<meta property=\"og:description\" content=\"Learn how to set out a policy for processing special category personal data and criminal records data, including safeguards, lawful bases and UK GDPR compliance requirements\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.brightmine.com\/uk\/resources\/hr-compliance\/employee-privacy\/gdpr\/processing-special-category-personal-data-criminal-records-data-policy\/\" \/>\n<meta property=\"og:site_name\" content=\"Brightmine UK\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/people\/Brightmine\/61571848101231\/\" \/>\n<meta property=\"article:modified_time\" content=\"2026-07-27T13:24:12+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/cdn.brightmine.com\/wp-content\/uploads\/sites\/2\/2026\/05\/10094157\/warehouse-team-managing-inventory-with-tablet.webp\" \/>\n\t<meta property=\"og:image:width\" content=\"1200\" \/>\n\t<meta property=\"og:image:height\" content=\"627\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/webp\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:site\" content=\"@WeAreBrightmine\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":[\"Article\",\"BlogPosting\"],\"@id\":\"https:\\\/\\\/www.brightmine.com\\\/uk\\\/resources\\\/hr-compliance\\\/employee-privacy\\\/gdpr\\\/processing-special-category-personal-data-criminal-records-data-policy\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.brightmine.com\\\/uk\\\/resources\\\/hr-compliance\\\/employee-privacy\\\/gdpr\\\/processing-special-category-personal-data-criminal-records-data-policy\\\/\"},\"author\":{\"name\":\"Jake Orlando\",\"@id\":\"https:\\\/\\\/www.brightmine.com\\\/uk\\\/#\\\/schema\\\/person\\\/370a5c75c190f8bca0f95327513bba8d\"},\"headline\":\"Processing special category personal data and criminal records data policy\",\"datePublished\":\"2026-04-12T09:17:00+00:00\",\"dateModified\":\"2026-07-27T13:24:12+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/www.brightmine.com\\\/uk\\\/resources\\\/hr-compliance\\\/employee-privacy\\\/gdpr\\\/processing-special-category-personal-data-criminal-records-data-policy\\\/\"},\"wordCount\":114,\"image\":{\"@id\":\"https:\\\/\\\/www.brightmine.com\\\/uk\\\/resources\\\/hr-compliance\\\/employee-privacy\\\/gdpr\\\/processing-special-category-personal-data-criminal-records-data-policy\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/cjp-rbi-brightmine.s3.eu-west-1.amazonaws.com\\\/wp-content\\\/uploads\\\/sites\\\/2\\\/2026\\\/05\\\/10094157\\\/warehouse-team-managing-inventory-with-tablet.webp\",\"articleSection\":[\"Tools &amp; templates\"],\"inLanguage\":\"en-GB\"},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.brightmine.com\\\/uk\\\/resources\\\/hr-compliance\\\/employee-privacy\\\/gdpr\\\/processing-special-category-personal-data-criminal-records-data-policy\\\/\",\"url\":\"https:\\\/\\\/www.brightmine.com\\\/uk\\\/resources\\\/hr-compliance\\\/employee-privacy\\\/gdpr\\\/processing-special-category-personal-data-criminal-records-data-policy\\\/\",\"name\":\"Processing special category personal data and criminal records data policy | Brightmine\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.brightmine.com\\\/uk\\\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\\\/\\\/www.brightmine.com\\\/uk\\\/resources\\\/hr-compliance\\\/employee-privacy\\\/gdpr\\\/processing-special-category-personal-data-criminal-records-data-policy\\\/#primaryimage\"},\"image\":{\"@id\":\"https:\\\/\\\/www.brightmine.com\\\/uk\\\/resources\\\/hr-compliance\\\/employee-privacy\\\/gdpr\\\/processing-special-category-personal-data-criminal-records-data-policy\\\/#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/cjp-rbi-brightmine.s3.eu-west-1.amazonaws.com\\\/wp-content\\\/uploads\\\/sites\\\/2\\\/2026\\\/05\\\/10094157\\\/warehouse-team-managing-inventory-with-tablet.webp\",\"datePublished\":\"2026-04-12T09:17:00+00:00\",\"dateModified\":\"2026-07-27T13:24:12+00:00\",\"description\":\"Learn how to set out a policy for processing special category personal data and criminal records data, including safeguards, lawful bases and UK GDPR compliance requirements\",\"breadcrumb\":{\"@id\":\"https:\\\/\\\/www.brightmine.com\\\/uk\\\/resources\\\/hr-compliance\\\/employee-privacy\\\/gdpr\\\/processing-special-category-personal-data-criminal-records-data-policy\\\/#breadcrumb\"},\"inLanguage\":\"en-GB\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\\\/\\\/www.brightmine.com\\\/uk\\\/resources\\\/hr-compliance\\\/employee-privacy\\\/gdpr\\\/processing-special-category-personal-data-criminal-records-data-policy\\\/\"]}]},{\"@type\":\"ImageObject\",\"inLanguage\":\"en-GB\",\"@id\":\"https:\\\/\\\/www.brightmine.com\\\/uk\\\/resources\\\/hr-compliance\\\/employee-privacy\\\/gdpr\\\/processing-special-category-personal-data-criminal-records-data-policy\\\/#primaryimage\",\"url\":\"https:\\\/\\\/cjp-rbi-brightmine.s3.eu-west-1.amazonaws.com\\\/wp-content\\\/uploads\\\/sites\\\/2\\\/2026\\\/05\\\/10094157\\\/warehouse-team-managing-inventory-with-tablet.webp\",\"contentUrl\":\"https:\\\/\\\/cjp-rbi-brightmine.s3.eu-west-1.amazonaws.com\\\/wp-content\\\/uploads\\\/sites\\\/2\\\/2026\\\/05\\\/10094157\\\/warehouse-team-managing-inventory-with-tablet.webp\",\"width\":1200,\"height\":627,\"caption\":\"Two coworkers standing in a warehouse aisle with shelving and boxes, reviewing inventory information on a tablet while holding a cardboard box.\"},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\\\/\\\/www.brightmine.com\\\/uk\\\/resources\\\/hr-compliance\\\/employee-privacy\\\/gdpr\\\/processing-special-category-personal-data-criminal-records-data-policy\\\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\\\/\\\/www.brightmine.com\\\/uk\\\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"HR compliance\",\"item\":\"https:\\\/\\\/www.brightmine.com\\\/uk\\\/resources\\\/hr-compliance\\\/\"},{\"@type\":\"ListItem\",\"position\":3,\"name\":\"Employee privacy\",\"item\":\"https:\\\/\\\/www.brightmine.com\\\/uk\\\/resources\\\/hr-compliance\\\/employee-privacy\\\/\"},{\"@type\":\"ListItem\",\"position\":4,\"name\":\"GDPR and data protection\",\"item\":\"https:\\\/\\\/www.brightmine.com\\\/uk\\\/resources\\\/hr-compliance\\\/employee-privacy\\\/gdpr\\\/\"},{\"@type\":\"ListItem\",\"position\":5,\"name\":\"Processing special category personal data and criminal records data policy\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\\\/\\\/www.brightmine.com\\\/uk\\\/#website\",\"url\":\"https:\\\/\\\/www.brightmine.com\\\/uk\\\/\",\"name\":\"Brightmine UK\",\"description\":\"\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\\\/\\\/www.brightmine.com\\\/uk\\\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-GB\"},{\"@type\":\"Person\",\"@id\":\"https:\\\/\\\/www.brightmine.com\\\/uk\\\/#\\\/schema\\\/person\\\/370a5c75c190f8bca0f95327513bba8d\",\"name\":\"Jake Orlando\",\"image\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-GB\",\"@id\":\"https:\\\/\\\/secure.gravatar.com\\\/avatar\\\/6cad3b0b0caf6c78c79c48f8191378fb16f1acafc3db8530fdaaa25c9fabd4d0?s=96&d=mm&r=g\",\"url\":\"https:\\\/\\\/secure.gravatar.com\\\/avatar\\\/6cad3b0b0caf6c78c79c48f8191378fb16f1acafc3db8530fdaaa25c9fabd4d0?s=96&d=mm&r=g\",\"contentUrl\":\"https:\\\/\\\/secure.gravatar.com\\\/avatar\\\/6cad3b0b0caf6c78c79c48f8191378fb16f1acafc3db8530fdaaa25c9fabd4d0?s=96&d=mm&r=g\",\"caption\":\"Jake Orlando\"},\"url\":\"https:\\\/\\\/www.brightmine.com\\\/uk\\\/author\\\/jake-orlando\\\/\"}]}<\/script>\n<!-- \/ Yoast SEO Premium plugin. -->","yoast_head_json":{"title":"Processing special category personal data and criminal records data policy | Brightmine","description":"Learn how to set out a policy for processing special category personal data and criminal records data, including safeguards, lawful bases and UK GDPR compliance requirements","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/www.brightmine.com\/uk\/resources\/hr-compliance\/employee-privacy\/gdpr\/processing-special-category-personal-data-criminal-records-data-policy\/","og_locale":"en_GB","og_type":"article","og_title":"Processing special category personal data and criminal records data policy","og_description":"Learn how to set out a policy for processing special category personal data and criminal records data, including safeguards, lawful bases and UK GDPR compliance requirements","og_url":"https:\/\/www.brightmine.com\/uk\/resources\/hr-compliance\/employee-privacy\/gdpr\/processing-special-category-personal-data-criminal-records-data-policy\/","og_site_name":"Brightmine UK","article_publisher":"https:\/\/www.facebook.com\/people\/Brightmine\/61571848101231\/","article_modified_time":"2026-07-27T13:24:12+00:00","og_image":[{"width":1200,"height":627,"url":"https:\/\/cdn.brightmine.com\/wp-content\/uploads\/sites\/2\/2026\/05\/10094157\/warehouse-team-managing-inventory-with-tablet.webp","type":"image\/webp"}],"twitter_card":"summary_large_image","twitter_site":"@WeAreBrightmine","twitter_misc":{"Est. reading time":"3 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":["Article","BlogPosting"],"@id":"https:\/\/www.brightmine.com\/uk\/resources\/hr-compliance\/employee-privacy\/gdpr\/processing-special-category-personal-data-criminal-records-data-policy\/#article","isPartOf":{"@id":"https:\/\/www.brightmine.com\/uk\/resources\/hr-compliance\/employee-privacy\/gdpr\/processing-special-category-personal-data-criminal-records-data-policy\/"},"author":{"name":"Jake Orlando","@id":"https:\/\/www.brightmine.com\/uk\/#\/schema\/person\/370a5c75c190f8bca0f95327513bba8d"},"headline":"Processing special category personal data and criminal records data policy","datePublished":"2026-04-12T09:17:00+00:00","dateModified":"2026-07-27T13:24:12+00:00","mainEntityOfPage":{"@id":"https:\/\/www.brightmine.com\/uk\/resources\/hr-compliance\/employee-privacy\/gdpr\/processing-special-category-personal-data-criminal-records-data-policy\/"},"wordCount":114,"image":{"@id":"https:\/\/www.brightmine.com\/uk\/resources\/hr-compliance\/employee-privacy\/gdpr\/processing-special-category-personal-data-criminal-records-data-policy\/#primaryimage"},"thumbnailUrl":"https:\/\/cdn.brightmine.com\/wp-content\/uploads\/sites\/2\/2026\/05\/10094157\/warehouse-team-managing-inventory-with-tablet.webp","articleSection":["Tools &amp; templates"],"inLanguage":"en-GB"},{"@type":"WebPage","@id":"https:\/\/www.brightmine.com\/uk\/resources\/hr-compliance\/employee-privacy\/gdpr\/processing-special-category-personal-data-criminal-records-data-policy\/","url":"https:\/\/www.brightmine.com\/uk\/resources\/hr-compliance\/employee-privacy\/gdpr\/processing-special-category-personal-data-criminal-records-data-policy\/","name":"Processing special category personal data and criminal records data policy | Brightmine","isPartOf":{"@id":"https:\/\/www.brightmine.com\/uk\/#website"},"primaryImageOfPage":{"@id":"https:\/\/www.brightmine.com\/uk\/resources\/hr-compliance\/employee-privacy\/gdpr\/processing-special-category-personal-data-criminal-records-data-policy\/#primaryimage"},"image":{"@id":"https:\/\/www.brightmine.com\/uk\/resources\/hr-compliance\/employee-privacy\/gdpr\/processing-special-category-personal-data-criminal-records-data-policy\/#primaryimage"},"thumbnailUrl":"https:\/\/cdn.brightmine.com\/wp-content\/uploads\/sites\/2\/2026\/05\/10094157\/warehouse-team-managing-inventory-with-tablet.webp","datePublished":"2026-04-12T09:17:00+00:00","dateModified":"2026-07-27T13:24:12+00:00","description":"Learn how to set out a policy for processing special category personal data and criminal records data, including safeguards, lawful bases and UK GDPR compliance requirements","breadcrumb":{"@id":"https:\/\/www.brightmine.com\/uk\/resources\/hr-compliance\/employee-privacy\/gdpr\/processing-special-category-personal-data-criminal-records-data-policy\/#breadcrumb"},"inLanguage":"en-GB","potentialAction":[{"@type":"ReadAction","target":["https:\/\/www.brightmine.com\/uk\/resources\/hr-compliance\/employee-privacy\/gdpr\/processing-special-category-personal-data-criminal-records-data-policy\/"]}]},{"@type":"ImageObject","inLanguage":"en-GB","@id":"https:\/\/www.brightmine.com\/uk\/resources\/hr-compliance\/employee-privacy\/gdpr\/processing-special-category-personal-data-criminal-records-data-policy\/#primaryimage","url":"https:\/\/cdn.brightmine.com\/wp-content\/uploads\/sites\/2\/2026\/05\/10094157\/warehouse-team-managing-inventory-with-tablet.webp","contentUrl":"https:\/\/cdn.brightmine.com\/wp-content\/uploads\/sites\/2\/2026\/05\/10094157\/warehouse-team-managing-inventory-with-tablet.webp","width":1200,"height":627,"caption":"Two coworkers standing in a warehouse aisle with shelving and boxes, reviewing inventory information on a tablet while holding a cardboard box."},{"@type":"BreadcrumbList","@id":"https:\/\/www.brightmine.com\/uk\/resources\/hr-compliance\/employee-privacy\/gdpr\/processing-special-category-personal-data-criminal-records-data-policy\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/www.brightmine.com\/uk\/"},{"@type":"ListItem","position":2,"name":"HR compliance","item":"https:\/\/www.brightmine.com\/uk\/resources\/hr-compliance\/"},{"@type":"ListItem","position":3,"name":"Employee privacy","item":"https:\/\/www.brightmine.com\/uk\/resources\/hr-compliance\/employee-privacy\/"},{"@type":"ListItem","position":4,"name":"GDPR and data protection","item":"https:\/\/www.brightmine.com\/uk\/resources\/hr-compliance\/employee-privacy\/gdpr\/"},{"@type":"ListItem","position":5,"name":"Processing special category personal data and criminal records data policy"}]},{"@type":"WebSite","@id":"https:\/\/www.brightmine.com\/uk\/#website","url":"https:\/\/www.brightmine.com\/uk\/","name":"Brightmine UK","description":"","potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/www.brightmine.com\/uk\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-GB"},{"@type":"Person","@id":"https:\/\/www.brightmine.com\/uk\/#\/schema\/person\/370a5c75c190f8bca0f95327513bba8d","name":"Jake Orlando","image":{"@type":"ImageObject","inLanguage":"en-GB","@id":"https:\/\/secure.gravatar.com\/avatar\/6cad3b0b0caf6c78c79c48f8191378fb16f1acafc3db8530fdaaa25c9fabd4d0?s=96&d=mm&r=g","url":"https:\/\/secure.gravatar.com\/avatar\/6cad3b0b0caf6c78c79c48f8191378fb16f1acafc3db8530fdaaa25c9fabd4d0?s=96&d=mm&r=g","contentUrl":"https:\/\/secure.gravatar.com\/avatar\/6cad3b0b0caf6c78c79c48f8191378fb16f1acafc3db8530fdaaa25c9fabd4d0?s=96&d=mm&r=g","caption":"Jake Orlando"},"url":"https:\/\/www.brightmine.com\/uk\/author\/jake-orlando\/"}]}},"_links":{"self":[{"href":"https:\/\/www.brightmine.com\/uk\/wp-json\/wp\/v2\/resources\/16869","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.brightmine.com\/uk\/wp-json\/wp\/v2\/resources"}],"about":[{"href":"https:\/\/www.brightmine.com\/uk\/wp-json\/wp\/v2\/types\/resources"}],"author":[{"embeddable":true,"href":"https:\/\/www.brightmine.com\/uk\/wp-json\/wp\/v2\/users\/65"}],"replies":[{"embeddable":true,"href":"https:\/\/www.brightmine.com\/uk\/wp-json\/wp\/v2\/comments?post=16869"}],"version-history":[{"count":2,"href":"https:\/\/www.brightmine.com\/uk\/wp-json\/wp\/v2\/resources\/16869\/revisions"}],"predecessor-version":[{"id":20412,"href":"https:\/\/www.brightmine.com\/uk\/wp-json\/wp\/v2\/resources\/16869\/revisions\/20412"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.brightmine.com\/uk\/wp-json\/wp\/v2\/media\/16889"}],"wp:attachment":[{"href":"https:\/\/www.brightmine.com\/uk\/wp-json\/wp\/v2\/media?parent=16869"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.brightmine.com\/uk\/wp-json\/wp\/v2\/categories?post=16869"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.brightmine.com\/uk\/wp-json\/wp\/v2\/tags?post=16869"},{"taxonomy":"topic","embeddable":true,"href":"https:\/\/www.brightmine.com\/uk\/wp-json\/wp\/v2\/topic?post=16869"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}