{"id":24418,"date":"2026-11-03T19:56:39","date_gmt":"2026-11-03T19:56:39","guid":{"rendered":"https:\/\/www.brightmine.com\/uk\/?post_type=resources&#038;p=24418"},"modified":"2026-11-03T21:28:21","modified_gmt":"2026-11-03T21:28:21","slug":"employee-data-subject-access-rights","status":"publish","type":"resources","link":"https:\/\/www.brightmine.com\/uk\/resources\/hr-compliance\/employee-privacy\/gdpr\/employee-data-subject-access-rights\/","title":{"rendered":"What data subject access rights do employees have under the UK GDPR?"},"content":{"rendered":"\n<div class=\"wp-block-group alignfull has-primary-white-background-color has-background has-global-padding is-layout-constrained wp-container-core-group-is-layout-f85887e8 wp-block-group-is-layout-constrained\" style=\"border-radius:25px;padding-top:var(--wp--preset--spacing--30);padding-right:var(--wp--preset--spacing--30);padding-bottom:var(--wp--preset--spacing--30);padding-left:var(--wp--preset--spacing--30)\">\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-929090b5 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:70%\">\n<p class=\"wp-block-paragraph\">Employees, job applicants and other &#8220;data subjects&#8221; have the right under the UK General Data Protection Regulation (UK GDPR) to make a data subject access request (DSAR) to obtain details from the employer of any personal data relating to them that it is processing.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The data subject has the right to access personal data concerning them and obtain information about it, including:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"\">the purposes for which it is being processed;<\/li>\n\n\n\n<li class=\"\">the categories of personal data concerned;<\/li>\n\n\n\n<li class=\"\">any recipients or categories of recipients of the data;<\/li>\n\n\n\n<li class=\"\">the envisaged retention period for the data, or the criteria used to determine that period.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">The employer must also inform the employee of other information, including their rights to request rectification or erasure of the data, to request the restriction of processing and to object to processing.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Employers (and other data controllers) must respond to a data subject access request &#8220;without undue delay&#8221; and within one month at the latest, although this can be extended by two further months where necessary, taking into account the complexity and number of requests. The employer can request further information, to clarify the request. In this case, for requests received on or after 5 February 2026, the time limit for responding is paused until the information is received.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If an employer receives a request that is manifestly unfounded or excessive, it can charge a reasonable fee taking into account the administrative costs of responding to the request; or it can refuse to act on the request. For requests received on or after 5 February 2026, where an employer charges a fee, the one-month time limit for responding to the DSAR starts from receipt of the fee.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The UK GDPR states that, where the data subject makes a request by electronic means, the information &#8220;shall be provided by electronic means where possible&#8221;, unless the data subject requests otherwise.<\/p>\n\n\n\n<div class=\"wp-block-group has-bg-light-blue-background-color has-background has-global-padding is-layout-constrained wp-container-core-group-is-layout-f1e3dc65 wp-block-group-is-layout-constrained\" style=\"padding-top:var(--wp--preset--spacing--30);padding-right:var(--wp--preset--spacing--30);padding-bottom:var(--wp--preset--spacing--30);padding-left:var(--wp--preset--spacing--30)\">\n<h2 id=\"h-looking-for-more-than-a-quick-answer\" class=\"wp-block-heading\" style=\"font-style:normal;font-weight:500\">Looking for more than a quick answer?<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">For guidance that reflects the latest developments, discover how HR &amp; Compliance Centre can support your team with comprehensive resources, practical tools and expert guidance, including our extensive FAQ library and Ask the Expert service.<\/p>\n\n\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/www.brightmine.com\/uk\/lets-talk\/?intcmp=faq|contact-us|speak-to-an-expert\" style=\"border-top-left-radius:500px;border-top-right-radius:500px;border-bottom-left-radius:500px;border-bottom-right-radius:500px\">Speak with our experts<\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-column lnrs-hide-block-on-mobile is-layout-flow wp-block-column-is-layout-flow\" style=\"border-left-color:var(--wp--preset--color--secondary-gray);border-left-width:2px;padding-left:10px;flex-basis:30%\">\n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-block-group-is-layout-constrained wp-container-2 is-position-sticky\">\n<div class=\"wp-block-group has-bleach-white-background-color has-background has-global-padding is-layout-constrained wp-container-core-group-is-layout-55a2a271 wp-block-group-is-layout-constrained\" style=\"border-radius:14px;padding-top:30px;padding-right:20px;padding-bottom:30px;padding-left:20px\">\n<h3 id=\"h-get-expert-hr-guidance-at-your-fingertips\" class=\"wp-block-heading\" style=\"font-style:normal;font-weight:500\">Get expert HR guidance at your fingertips<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Access trusted, up-to-date guidance and practical resources to help your team navigate HR compliance and employment law.<\/p>\n\n\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button has-custom-width wp-block-button__width-100\"><a class=\"wp-block-button__link has-custom-font-size wp-element-button\" href=\"https:\/\/www.brightmine.com\/uk\/products\/hr-compliance-centre\/?intcmp=cta|faq|hrcc|explore\" style=\"border-radius:25px;font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.385), 18px);\">Explore HR &amp; Compliance Centre<\/a><\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group lnrs-hide-block-on-mobile has-global-padding is-layout-constrained wp-container-core-group-is-layout-64c039dc wp-block-group-is-layout-constrained\" style=\"margin-top:0;margin-bottom:0;padding-top:0;padding-bottom:0\">\n<hr class=\"wp-block-separator has-text-color has-secondary-gray-color has-alpha-channel-opacity has-secondary-gray-background-color has-background\" style=\"margin-top:10px;margin-bottom:10px\"\/>\n\n\n\n<p class=\"wp-block-paragraph\">Read more FAQs:<\/p>\n\n\n\n<div class=\"wp-block-query is-layout-flow wp-block-query-is-layout-flow\"><ul class=\"wp-block-post-template is-layout-flow wp-container-core-post-template-is-layout-a7dce961 wp-block-post-template-is-layout-flow\"><li class=\"wp-block-post post-24422 resources type-resources status-publish has-post-thumbnail hentry category-faq topic-discrimination\">\n<h2 style=\"font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.192), 16px);line-height:1.3;text-decoration:underline;margin-top:10px;margin-bottom:10px;margin-left:0;margin-right:0\" class=\"has-link-color wp-elements-0b1b36f3c2dfa7682bfd13b67e3228a9 wp-block-post-title has-text-color has-primary-black-color\"><a href=\"https:\/\/www.brightmine.com\/uk\/resources\/hr-compliance\/discrimination\/sick-pay-reasonable-adjustment\/\" target=\"_self\" >Does an employer have to continue paying a disabled employee full pay as a reasonable adjustment when they are off work sick?<\/a><\/h2>\n<\/li><li class=\"wp-block-post post-24420 resources type-resources status-publish has-post-thumbnail hentry category-faq topic-contract-of-employment\">\n<h2 style=\"font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.192), 16px);line-height:1.3;text-decoration:underline;margin-top:10px;margin-bottom:10px;margin-left:0;margin-right:0\" class=\"has-link-color wp-elements-0b1b36f3c2dfa7682bfd13b67e3228a9 wp-block-post-title has-text-color has-primary-black-color\"><a href=\"https:\/\/www.brightmine.com\/uk\/resources\/hr-compliance\/contract-of-employment\/refuse-tupe-transfer\/\" target=\"_self\" >Can an employee refuse to transfer under the TUPE Regulations 2006?<\/a><\/h2>\n<\/li><li class=\"wp-block-post post-24418 resources type-resources status-publish has-post-thumbnail hentry category-faq topic-gdpr\">\n<h2 style=\"font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.192), 16px);line-height:1.3;text-decoration:underline;margin-top:10px;margin-bottom:10px;margin-left:0;margin-right:0\" class=\"has-link-color wp-elements-0b1b36f3c2dfa7682bfd13b67e3228a9 wp-block-post-title has-text-color has-primary-black-color\"><a href=\"https:\/\/www.brightmine.com\/uk\/resources\/hr-compliance\/employee-privacy\/gdpr\/employee-data-subject-access-rights\/\" target=\"_self\" >What data subject access rights do employees have under the UK GDPR?<\/a><\/h2>\n<\/li><\/ul><\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group alignfull has-primary-white-background-color has-background has-global-padding is-layout-constrained wp-container-core-group-is-layout-f1e3dc65 wp-block-group-is-layout-constrained\" style=\"border-radius:25px;padding-top:var(--wp--preset--spacing--30);padding-right:var(--wp--preset--spacing--30);padding-bottom:var(--wp--preset--spacing--30);padding-left:var(--wp--preset--spacing--30)\">\n<h2 id=\"h-you-may-also-be-interested-in\" class=\"wp-block-heading\">You may also be interested in&#8230;<\/h2>\n\n\n<section id=\"resources-search-filter\" class=\"wp-elements-e875e80b62cd19192c84f74d2fda9bb1 wp-block-brightmine-resources-filter has-text-color has-primary-gray-color has-background has-primary-white-background-color\">\n\n\n<div class=\"ajax-filter\">\n<div class=\"lnrs-resources-search-filter  editor-posts-filtered-topics \">\n\t\t<div class=\"search_terms_bottom\">\n\t\t\t<div class=\"bottom_left\">\n\t\t\t<div class=\"search_terms_result_count\">\n\t\t\t\t\n\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t\t<div class=\"bottom_right\">\n\t\t\t\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n<\/div>\n\n\t<div class=\"loader-container\">\n\t\t<span class=\"loader\" style=\"display: none;\"><\/span>\n\t<\/div>\n\n\n\t<div class=\"lnrs-resource-filter-widget__container\">\n\n\t\t\n\t\t\t\t<div class=\"lnrs-resource-hub-widget__resource\" style=\"background-color: #f3f2f0\">\n\t\t\t\t\t<a href=\"https:\/\/www.brightmine.com\/uk\/resources\/hr-compliance\/employee-privacy\/gdpr\/employee-data-subject-access-rights\/\"><div class=\"lnrs-resource-hub-widget__resource_image\" style=\"background-image: url(https:\/\/cdn.brightmine.com\/wp-content\/uploads\/sites\/2\/2026\/03\/17100753\/colleagues-analyzing-data-on-laptop-and-tablet-at-desk.webp);\"><\/div><\/a>\n\t\t\t\t\t<div class=\"lnrs-resource-hub-widget__inner_content\">\n\t\t\t\t\t\t<div class=\"content-top\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"lnrs-resource-hub-widget__categories\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"lnrs-resource-hub-widget__category_wrapper\">\n\t\t\t\t\t\t\t\t\t\t<img decoding=\"sync\" src=\"https:\/\/www.brightmine.com\/wp-content\/plugins\/lnrs-resources-filter\/assets\/images\/category-flag.svg\" alt=\"\" class=\"lnrs-resource-hub-widget__category_icon\">\n\t\t\t\t\t\t\t\t\t\t<span class=\"lnrs-resource-hub-widget__category\">FAQ<\/span>\n\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t<h3 class=\"title\" style=\"color: #00728B\"><a href=\"https:\/\/www.brightmine.com\/uk\/resources\/hr-compliance\/employee-privacy\/gdpr\/employee-data-subject-access-rights\/\">What data subject access rights do employees have under the UK GDPR?<\/a><\/h3>\n\t\t\t\t\t\t<p style=\"color: #202526\">Employees can request access to their personal data under the UK GDPR. Employers generally have one month to &#8230;<\/p>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\n\t\t\t\t\n\t\t\t\t<div class=\"lnrs-resource-hub-widget__resource\" style=\"background-color: #f3f2f0\">\n\t\t\t\t\t<a href=\"https:\/\/www.brightmine.com\/uk\/resources\/hr-compliance\/employee-privacy\/gdpr\/employee-personnel-file-retention\/\"><div class=\"lnrs-resource-hub-widget__resource_image\" style=\"background-image: url(https:\/\/cdn.brightmine.com\/wp-content\/uploads\/sites\/2\/2025\/10\/05090417\/web_feature_img_1200x627.webp);\"><\/div><\/a>\n\t\t\t\t\t<div class=\"lnrs-resource-hub-widget__inner_content\">\n\t\t\t\t\t\t<div class=\"content-top\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"lnrs-resource-hub-widget__categories\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"lnrs-resource-hub-widget__category_wrapper\">\n\t\t\t\t\t\t\t\t\t\t<img decoding=\"sync\" src=\"https:\/\/www.brightmine.com\/wp-content\/plugins\/lnrs-resources-filter\/assets\/images\/category-flag.svg\" alt=\"\" class=\"lnrs-resource-hub-widget__category_icon\">\n\t\t\t\t\t\t\t\t\t\t<span class=\"lnrs-resource-hub-widget__category\">FAQ<\/span>\n\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t<h3 class=\"title\" style=\"color: #00728B\"><a href=\"https:\/\/www.brightmine.com\/uk\/resources\/hr-compliance\/employee-privacy\/gdpr\/employee-personnel-file-retention\/\">How long should an employer keep an employee or ex-employee&#8217;s personnel files?<\/a><\/h3>\n\t\t\t\t\t\t<p style=\"color: #202526\">Learn how long employers should retain employee and ex-employee personnel files, including key UK GDPR considerations and requirements.<\/p>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\n\t\t\t\t\n\t\t\t\t<div class=\"lnrs-resource-hub-widget__resource\" style=\"background-color: #f3f2f0\">\n\t\t\t\t\t<a href=\"https:\/\/www.brightmine.com\/uk\/resources\/hr-compliance\/employee-privacy\/gdpr\/processing-special-category-personal-data-criminal-records-data-policy\/\"><div class=\"lnrs-resource-hub-widget__resource_image\" style=\"background-image: url(https:\/\/cdn.brightmine.com\/wp-content\/uploads\/sites\/2\/2026\/05\/10094157\/warehouse-team-managing-inventory-with-tablet.webp);\"><\/div><\/a>\n\t\t\t\t\t<div class=\"lnrs-resource-hub-widget__inner_content\">\n\t\t\t\t\t\t<div class=\"content-top\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"lnrs-resource-hub-widget__categories\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<div class=\"lnrs-resource-hub-widget__category_wrapper\">\n\t\t\t\t\t\t\t\t\t\t<img decoding=\"sync\" src=\"https:\/\/www.brightmine.com\/wp-content\/plugins\/lnrs-resources-filter\/assets\/images\/category-flag.svg\" alt=\"\" class=\"lnrs-resource-hub-widget__category_icon\">\n\t\t\t\t\t\t\t\t\t\t<span class=\"lnrs-resource-hub-widget__category\">Tools &amp; templates<\/span>\n\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t\t\t\t\t\t<h3 class=\"title\" style=\"color: #00728B\"><a href=\"https:\/\/www.brightmine.com\/uk\/resources\/hr-compliance\/employee-privacy\/gdpr\/processing-special-category-personal-data-criminal-records-data-policy\/\">Processing special category personal data and criminal records data policy<\/a><\/h3>\n\t\t\t\t\t\t<p style=\"color: #202526\">This model policy sets out how an organisation processes special category personal data and criminal records data, including &#8230;<\/p>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\n\t\t\t\t\t<\/div>\n\n\t\n<\/div>\n<\/section>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Employees can request access to their personal data under the UK GDPR. Employers generally have one month to respond, subject to exceptions.<\/p>\n","protected":false},"author":65,"featured_media":15929,"comment_status":"closed","ping_status":"closed","template":"faq-resource","categories":[107],"tags":[],"topic":[75],"class_list":["post-24418","resources","type-resources","status-publish","has-post-thumbnail","hentry","category-faq","topic-gdpr"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v28.3 (Yoast SEO v28.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Employee data subject access rights | Brightmine<\/title>\n<meta name=\"description\" content=\"Explore employee data subject access rights under the UK GDPR, including what employers must provide and DSAR response deadlines.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" 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