{"id":6934,"date":"2024-08-26T20:04:00","date_gmt":"2024-08-26T20:04:00","guid":{"rendered":"https:\/\/www.brightmine.com\/us\/?post_type=resources&#038;p=6934"},"modified":"2025-04-23T10:09:35","modified_gmt":"2025-04-23T10:09:35","slug":"employee-handbook-compliance","status":"publish","type":"resources","link":"https:\/\/www.brightmine.com\/us\/resources\/hr-compliance\/policies-handbooks\/employee-handbook-compliance\/","title":{"rendered":"Employee handbook compliance: Avoiding costly mistakes"},"content":{"rendered":"\n<div class=\"wp-block-cover alignfull\" style=\"padding-top:var(--wp--preset--spacing--40);padding-bottom:var(--wp--preset--spacing--40);min-height:250px;aspect-ratio:unset;\"><span aria-hidden=\"true\" class=\"wp-block-cover__background has-background-dim-0 has-background-dim\"><\/span><img decoding=\"sync\" class=\"wp-block-cover__image-background wp-image-5877\" alt=\"Brightmine background\" src=\"https:\/\/cdn.brightmine.com\/wp-content\/uploads\/sites\/2\/2024\/04\/19110611\/Hero_Header_HP_Background_Desktop.webp\" style=\"object-position:100% 51%\" data-object-fit=\"cover\" data-object-position=\"100% 51%\" \/><div class=\"wp-block-cover__inner-container has-global-padding is-layout-constrained wp-block-cover-is-layout-constrained\">\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-d4010286 wp-block-columns-is-layout-flex\" style=\"padding-top:var(--wp--preset--spacing--40);padding-right:0;padding-bottom:var(--wp--preset--spacing--40);padding-left:0\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<div class=\"wp-block-group has-cararra-gray-background-color has-background has-global-padding is-layout-constrained wp-container-core-group-is-layout-f90d3be4 wp-block-group-is-layout-constrained\" style=\"border-radius:25px;padding-top:var(--wp--preset--spacing--40);padding-right:var(--wp--preset--spacing--30);padding-bottom:var(--wp--preset--spacing--40);padding-left:var(--wp--preset--spacing--30)\">\n<h1 class=\"wp-block-heading has-primary-purple-color has-text-color has-link-color wp-elements-eaa21fe939cce3aeedce510c03f6ab33\">Avoiding costly handbook mistakes<\/h1>\n\n\n\n<p class=\"has-primary-gray-color has-text-color has-link-color has-medium-font-size wp-elements-02937c105bf07d6b788b86b3c4025753\">Ensuring employee handbook compliance is essential, but it often goes overlooked. Learn about the costs of common handbook mistakes and how to avoid them.<\/p>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<figure class=\"wp-block-image aligncenter size-full has-custom-border\"><img decoding=\"sync\" src=\"https:\/\/cdn.brightmine.com\/wp-content\/uploads\/sites\/2\/2024\/04\/11141301\/resource_page_banner_brightmine.webp\" alt=\"Brightmine resources graphic\" class=\"wp-image-4642\" style=\"border-radius:0px\" \/><\/figure>\n<\/div>\n<\/div>\n<\/div><\/div>\n\n\n\n<div class=\"wp-block-group alignfull has-primary-white-background-color has-background has-global-padding is-layout-constrained wp-container-core-group-is-layout-7854952d wp-block-group-is-layout-constrained\" style=\"margin-top:0;margin-bottom:0;padding-top:var(--wp--preset--spacing--40);padding-right:var(--wp--preset--spacing--30);padding-bottom:var(--wp--preset--spacing--40);padding-left:var(--wp--preset--spacing--30)\">\n<p>Published: August 26, 2024 | by <strong>Victoria Kelleher<\/strong>, Lead Survey Specialist at Brightmine<\/p>\n\n\n\n<p>To navigate an organization successfully, new hires must learn about the policies and procedures they are expected to follow. Employee handbooks can be an effective tool to get employees up to speed on this important information. Beyond this, most employers also use employee handbooks as a medium to educate employees about their rights. However, employers that use handbooks for this purpose need to ensure that handbook statements <a href=\"https:\/\/www.brightmine.com\/us\/solutions\/reduce-compliance-risk\/\">stay in compliance<\/a> with the law.<\/p>\n\n\n\n<p>Handbooks that contain incorrect statements about an employee&#8217;s rights open an organization up to the risk of legal consequences. Mistakes can fuel accusations that a company has obscured the rights of its workers, so employers must be vigilant to keep employee handbooks accurate. This often poses a challenge for employers; employment law is always evolving, so handbook statements can rapidly become outdated if not properly maintained.<\/p>\n\n\n\n<div class=\"wp-block-group has-global-padding is-content-justification-left is-layout-constrained wp-container-core-group-is-layout-d5209ea4 wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-group has-cararra-gray-background-color has-background is-vertical is-layout-flex wp-container-core-group-is-layout-79d58207 wp-block-group-is-layout-flex\" style=\"border-bottom-left-radius:25px;border-bottom-right-radius:25px;padding-top:var(--wp--preset--spacing--30);padding-right:var(--wp--preset--spacing--30);padding-bottom:var(--wp--preset--spacing--30);padding-left:var(--wp--preset--spacing--30)\">\n<h2 class=\"wp-block-heading\" style=\"font-size:clamp(15.747px, 0.984rem + ((1vw - 3.2px) * 1.131), 24px);\">In this resource:<\/h2>\n\n\n\n<ul style=\"padding-right:var(--wp--preset--spacing--30);padding-left:var(--wp--preset--spacing--30)\" class=\"wp-block-list\">\n<li style=\"font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.548), 18px);line-height:1.7\"><a href=\"#The-Cost-of-Mistakes\">The cost of mistakes<\/a><\/li>\n\n\n\n<li style=\"font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.548), 18px);line-height:1.7\"><a href=\"#Handbook-Software-Saves-Time-and-Effort\">Handbook software saves time and effort<\/a><\/li>\n\n\n\n<li style=\"font-size:clamp(14px, 0.875rem + ((1vw - 3.2px) * 0.548), 18px);line-height:1.7\"><a href=\"#About-the-research\">About the research<\/a><\/li>\n<\/ul>\n<\/div>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"The-Cost-of-Mistakes\">The cost of mistakes<\/h2>\n\n\n\n<p>The legal landscape is constantly changing, so it can be difficult for employers to stay on top of every <a href=\"https:\/\/www.brightmine.com\/us\/resources\/blogs\/5-workplace-policies-employee-handbook\/\">handbook policy<\/a>. This is especially true for large organizations, which often have to juggle complex laws or maintain compliance across state lines.<\/p>\n\n\n\n<p>According to a recent <a href=\"https:\/\/hrcenter.us.brightmine.com\/benchmarking-and-surveys\/employee-handbooks-2024-survey-report\/53401\/\" target=\"_blank\" rel=\"noreferrer noopener\">Brightmine survey<\/a>, most organizations find it challenging to keep handbooks in compliance with the law. There can be consequences for this, however. Some respondents in the survey (12%) reported that a mistake in an employee handbook caused monetary repercussions, ranging from legal fees to settlements or fines.<\/p>\n\n\n\n<p>These costly errors tend to fall somewhere within the following categories:<\/p>\n\n\n\n<figure class=\"wp-block-image aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"634\" height=\"690\" src=\"https:\/\/cdn.brightmine.com\/wp-content\/uploads\/sites\/3\/2024\/10\/17192541\/us-handbooks-marketing-aug2024-1.webp\" alt=\"Infographic listing the most common costly mistakes you might find in an employee handbook.\" class=\"wp-image-7024\" srcset=\"https:\/\/cdn.brightmine.com\/wp-content\/uploads\/sites\/3\/2024\/10\/17192541\/us-handbooks-marketing-aug2024-1.webp 634w, https:\/\/cdn.brightmine.com\/wp-content\/uploads\/sites\/3\/2024\/10\/17192541\/us-handbooks-marketing-aug2024-1-276x300.webp 276w\" sizes=\"auto, (max-width: 634px) 100vw, 634px\" \/><\/figure>\n\n\n\n<p>With so many possible risks, employers must be vigilant about designing a process to create and maintain the content of employee handbooks.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"Handbook-Software-Saves-Time-and-Effort\">Handbook software saves time and effort<\/h2>\n\n\n\n<p>Most companies devote a lot of time and energy to make sure employee handbooks stay up to date. A structured maintenance process can dodge legal troubles, so organizations tend to devote resources to this task. Some organizations consult a lawyer for review on a regular basis, while others delegate the task of monitoring employment law to an employee.<\/p>\n\n\n\n<p>Companies can also invest in tools to help streamline the handbook maintenance process. For example, many organizations use handbook-building software like <a href=\"https:\/\/www.brightmine.com\/us\/products\/automated-handbook-management\/\">Brightmine Automated Handbook Management<\/a>, formerly Aptifore, to automatically screen their handbooks for misalignment with the law. This technology can significantly reduce the time and effort required to create and maintain an employee handbook.<\/p>\n\n\n\n<p>Companies that use this technology tend to experience a less time-consuming revision process. More than half of the companies that use handbook software to help with the revision process spend less than a week per year maintaining their handbooks, while the same is true for only 40% of organizations that don&#8217;t use software.<\/p>\n\n\n\n<h3 class=\"wp-block-heading has-text-align-center\">Chart 1: distribution of time devoted to handbooks; software vs non-software<\/h3>\n\n\n\n<figure class=\"wp-block-image aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"634\" height=\"475\" src=\"https:\/\/cdn.brightmine.com\/wp-content\/uploads\/sites\/3\/2024\/10\/17192844\/us-handbooks-marketing-aug2024-3.webp\" alt=\"Chart comparing the frequency of employee handbook reviews between employers that do and do not use handbook management software.\" class=\"wp-image-7025\" srcset=\"https:\/\/cdn.brightmine.com\/wp-content\/uploads\/sites\/3\/2024\/10\/17192844\/us-handbooks-marketing-aug2024-3.webp 634w, https:\/\/cdn.brightmine.com\/wp-content\/uploads\/sites\/3\/2024\/10\/17192844\/us-handbooks-marketing-aug2024-3-300x225.webp 300w\" sizes=\"auto, (max-width: 634px) 100vw, 634px\" \/><\/figure>\n\n\n\n<p>Companies that use software to revise handbooks are also less likely to find legal compliance challenging. For example, while 21% of those that do not use handbook software find it very challenging to keep handbooks compliant with state law, only 12% of those that use handbook software find this task very challenging. This suggests that this technology may provide support that diffuses at least some of the pain around this task.<\/p>\n\n\n\n<p>Employers can cut down the time, costs, and potential repercussions associated with handbook maintenance by investing in tools that are built to alleviate the burden. This technology can eliminate the need for a lot of the grunt work involved in handbook maintenance, ultimately improving the efficiency of the process and lowering costs.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"About-the-research\">About the research<\/h2>\n\n\n\n<p>The Brightmine 2024 Employee Handbook survey was conducted from July 9th, 2024, to July 14th, 2024. It received 374 responses from HR representatives at organizations in the United States that have 250 full-time employees or more.<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-group alignfull has-alabaster-gray-background-color has-background has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\" style=\"margin-top:0;margin-bottom:0\">\n<div class=\"wp-block-group alignfull has-primary-white-background-color has-background has-global-padding is-layout-constrained wp-container-core-group-is-layout-bbb7e64f wp-block-group-is-layout-constrained\" style=\"padding-top:var(--wp--preset--spacing--40);padding-right:var(--wp--preset--spacing--30);padding-bottom:var(--wp--preset--spacing--40);padding-left:var(--wp--preset--spacing--30)\">\n<h2 class=\"wp-block-heading has-text-align-center has-large-font-size\">Make managing handbooks easy<\/h2>\n\n\n\n<p class=\"has-text-align-center has-medium-font-size\">Spend less time researching and updating your employee handbooks with our automated solution.<\/p>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-a89b3969 wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link has-primary-white-color has-secondary-blue-background-color has-text-color has-background has-link-color wp-element-button\" href=\"\/us\/demo\/\" style=\"border-radius:26px\">Book a demo<\/a><\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group has-primary-white-background-color has-background has-global-padding is-layout-constrained wp-container-core-group-is-layout-fcdab8bb wp-block-group-is-layout-constrained\" style=\"border-radius:25px;margin-top:var(--wp--preset--spacing--30);margin-bottom:var(--wp--preset--spacing--30);padding-top:var(--wp--preset--spacing--40);padding-right:var(--wp--preset--spacing--30);padding-bottom:var(--wp--preset--spacing--40);padding-left:var(--wp--preset--spacing--30)\">\n<h3 class=\"wp-block-heading has-large-font-size\">About the author<\/h3>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-28f84493 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:100px\">\n<figure class=\"wp-block-image size-thumbnail is-resized is-style-rounded\"><img loading=\"lazy\" decoding=\"async\" width=\"150\" height=\"150\" src=\"https:\/\/cdn.brightmine.com\/wp-content\/uploads\/sites\/3\/2024\/09\/18080027\/victoria-kelleher-150x150.webp\" alt=\"Victoria Kelleher, Lead Survey Specialist at Brightmine\" class=\"wp-image-6362\" style=\"object-fit:cover;width:100px;height:100px\" srcset=\"https:\/\/cdn.brightmine.com\/wp-content\/uploads\/sites\/3\/2024\/09\/18080027\/victoria-kelleher-150x150.webp 150w, https:\/\/cdn.brightmine.com\/wp-content\/uploads\/sites\/3\/2024\/09\/18080027\/victoria-kelleher-300x300.webp 300w, https:\/\/cdn.brightmine.com\/wp-content\/uploads\/sites\/3\/2024\/09\/18080027\/victoria-kelleher-768x768.webp 768w, https:\/\/cdn.brightmine.com\/wp-content\/uploads\/sites\/3\/2024\/09\/18080027\/victoria-kelleher.webp 800w\" sizes=\"auto, (max-width: 150px) 100vw, 150px\" \/><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<p class=\"\"><strong>Victoria Kelleher, SHRM-CP<\/strong><br>Lead Survey Specialist, Brightmine<\/p>\n\n\n\n<p class=\"\">Victoria is a former Brightmine as a Lead Survey Specialist.  She joined Brightmine with more than 5 years of research experience in academia. In order to collect data that can be used to generate actionable insights, Victoria designs and fields surveys on a wide range of HR-related topics.<\/p>\n\n\n\n<p class=\"\">Before she joined Brightmine, Victoria worked as a Graduate Assistant at the University of Massachusetts, Dartmouth. She led multiple undergraduate-level Research Methods courses as an instructor. While pursuing her Master of Arts in research psychology, Victoria conducted independent survey research on emotion regulation and mental health. Victoria also holds a Bachelor of Science in biology and a Bachelor of Arts in philosophy.<\/p>\n\n\n\n<p class=\"\">Connect with Victoria on <a href=\"https:\/\/www.linkedin.com\/in\/victoria-kelleher\/\" target=\"_blank\" rel=\"noreferrer noopener\">LinkedIn<\/a>.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Ensuring employee handbook compliance is essential, but it often goes overlooked. Learn about the costs of common handbook mistakes and how to avoid them.<\/p>\n","protected":false},"author":24,"featured_media":8417,"comment_status":"closed","ping_status":"closed","template":"resources","categories":[56],"tags":[],"topic":[74],"class_list":["post-6934","resources","type-resources","status-publish","has-post-thumbnail","hentry","category-c-and-i","topic-policies-handbooks"],"_lnrs_read_more":"","yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.0 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Employee handbook compliance: Avoiding costly mistakes<\/title>\n<meta name=\"description\" content=\"Ensuring employee handbook compliance is essential, but it often goes overlooked. 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