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Access to personnel files and payroll records handbook statement: California

This resource explains when California employers should include an access to personnel files and payroll records handbook statement to inform employees of their rights to inspect and copy personnel and payroll records and to demonstrate compliance with California law.

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by Amy E. Mendenhall, Judith A. Paulson and Susie Wine, Littler

When to include

California employers should consider including this statement in their handbook to notify employees of the process for accessing their own personnel files and to show their compliance with California law. Providing such access can help build trust and openness in the workplace and ensure the reliability and accuracy of stored personnel information.

In this guide, learn about:

  • Customizable handbook statement
  • Guidance for employers
  • Additional resources

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Jurisdiction: California

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About the author

Littler

Littler, the largest global employment and labor law practice, exclusively represents the global employer community in all aspects of employment and labor law. Littler litigates, mediates and negotiates some of the most influential employment law cases and labor contracts on record.

Littler’s practice areas are extensive and their expertise crosses over multiple industries and spans a wide array of employment law areas such as discrimination and harassment, labor management relations, executive compensation, ERISA and benefit plan litigation, leaves of absence and disability accommodation, hiring, performance management and termination, employment practices audits and wage and hour.

Littler is the exclusive author of Brightmine’s prestigious Employee Handbook. Their experience with preparing employee handbooks and their ongoing contributions to Brightmine in the areas of federal and state leaves of absence, disabilities and multistate employer issues made them a natural fit to partner with us on the creation of a robust set of model handbook policy statements and guidance for federal, state and key municipalities.

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