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Holiday policy

Create a clear annual leave policy with rules on holiday entitlement, booking requests, approvals and leave management to ensure fairness and legal compliance.

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By Lynda Macdonald and Lavina Daryanani

This model policy sets out an organisation’s rules on annual leave, including entitlement, requesting and approving holiday and how leave is managed. It helps employers apply holiday arrangements consistently and in line with legal requirements.

Use this model policy to set out your organisation’s rules in relation to annual leave.

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Latest updates

Updated to reflect legislation in place from 1 January 2024 confirming the circumstances in which annual leave can be carried forward.

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About the authors

Lynda Macdonald

Lynda Macdonald has worked for more than 20 years as a self-employed, freelance management trainer, adviser and writer specialising in employment law.

She regularly designs and conducts training courses on all aspects of employment law for a range of managers and supervisors in all sectors of industry.

Prior to setting up her own business in employment law and management training/consultancy, she worked as an HR manager in the oil industry for more than 10 years. She is also appointed as a panel member of the employment tribunal service in Aberdeen, Scotland.

Lynda is a university graduate in language and a chartered fellow of the CIPD. She has an LLM degree in employment law and practice.

Lynda has written numerous books on various aspects of employment law, all of which have been published by major national publishers. She has co-authored several other books, and currently contributes extensively to various HR and employment law hard-copy and online products.


Lavina Daryanani

Lavina Daryanani is a solicitor in an employment lawyer in the Government legal department. She is experienced in advising employers on a wide range of employment law issues and in defending tribunal claims. Lavina has also provided training on various aspects of employment law to managers and HR professionals.

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