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Home > Resources > HR compliance > Absence management > Letter responding to employee who has notified intention to take maternity leave
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Letter responding to employee who has notified intention to take maternity leave

A model letter for responding to an employee who has notified their intention to take maternity leave, with guidance on how and when to use the document.

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By Lynda Macdonald and Claire Birkinshaw

This model letter helps employers formally respond when an employee notifies them of their intention to take maternity leave, confirming next steps and key information in line with statutory requirements.

When to use this model maternity letter

Use this model letter to respond to an employee who has notified their intention to take maternity leave.

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  • Letter wording
  • How to use this document
  • Supporting guidance for this document
    • Key resources
    • Notes
  • Future developments

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About the author

Lynda Macdonald

Lynda Macdonald has worked for more than 20 years as a self-employed, freelance management trainer, adviser and writer specialising in employment law.

She regularly designs and conducts training courses on all aspects of employment law for a range of managers and supervisors in all sectors of industry.

Prior to setting up her own business in employment law and management training/consultancy, she worked as an HR manager in the oil industry for more than 10 years. She is also appointed as a panel member of the employment tribunal service in Aberdeen, Scotland.

Lynda is a university graduate in language and a chartered fellow of the CIPD. She has an LLM degree in employment law and practice.

Lynda has written numerous books on various aspects of employment law, all of which have been published by major national publishers. She has co-authored several other books, and currently contributes extensively to various HR and employment law hard-copy and online products.

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