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Letter to employee who is suspected of taking unauthorised absence

A practical model letter for situations where an employee does not turn up for work and fails to make contact, outlining how to prompt a response and protect the employer’s position.

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By Claire Birkinshaw

When to use this unauthorised absence letter

Use this letter when an employee has failed to report for work without explanation and has not made contact. It helps the employer seek clarification, set a clear deadline for response, and outline the potential consequences of unauthorised absence.

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  • Letter wording
  • How to use this document
  • Supporting guidance for this document
    • Key resources
    • Notes
  • Future developments

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