How to achieve pay equity in the workplace

by Natasha K. A. Wiebusch

Achieving pay equity in your organisation is a long-term strategy. It requires finding the right information; ensuring HR, business leaders and managers are on the same page; and creating sustainable solutions. The following recommendations can help you get started:

Conduct a pay equity analysis

Analysing pay equity in your organisation will require a pay equity audit. Audits involve collecting pay data alongside employee demographic information to identify patterns, trends and disparities.

Specifically, an in-depth audit enables an analysis that identifies wage gaps caused by pay inequality and other disparities. For example, an audit may identify opportunity gaps — which contribute to wage gaps — in specific departments or leadership roles.

With the right pay equity solution, conducting an audit for pay equity can provide your organisation with the information you need to remediate existing and future disparities. And the visibility over your pay data will help you create a fair compensation strategy moving forward.

Know the laws that govern pay equity

Employers must also comply with the Equality Act of 2010 which prohibits pay discrimination and requires employers with 250 or more employees to disclose their pay gaps annually.

Employers operating in the US must also comply with a network of pay equity and transparency laws, including the Equal Pay Act of 1963, Title VII of the Civil Rights Act of 1964, and the Americans with Disabilities Act.

In addition to having a basic understanding of these laws, consult with legal counsel to ensure the organisation’s practices and policies are in compliance. Remember that communications with legal counsel are protected by attorney-client privilege.

Implement strategies that improve pay equality and equity

To improve pay equity holistically, build a strategy that addresses both pay equality and (more broadly) pay equity.

Pay equality efforts are actions that reduce disparities in pay among employees doing the same or substantially the same work. They include:

• Regularly auditing pay to identify unequal pay or outliers.
• Creating structured processes to ensure performance reviews are objective.
• Establishing clear salary ranges.
• Practicing pay transparency.

Pay equity strategies, which go beyond ensuring equal pay, include:

• Improving candidate pools, thereby increasing their size and diversity.
• Ensuring job descriptions are inclusive and free of gendered language.
• Evaluating pay in job roles that may be historically underpaid.
• Establishing formalised mentorship programs to support career progression.
• Other efforts focused on improving diversity, equity and inclusion (DEI).

Train managers on pay equity concepts and responsibilities

Managers play a central role in ensuring pay equity in the organisation. First, they help set the tone for the organisation’s culture, making their buy-in essential to gaining support for fair pay practices from employees. They are also leaders in the organisation’s strategic initiatives, often charged with setting priorities and managing budgets.

In addition to setting the tone of the organisation, managers make key decisions that impact pay equity. They influence key moments in an employee’s journey, from initial salaries and raises to promotions and opportunities.

Because they are so intimately involved in decisions that impact an employee’s pay and growth in the organisation, managers must be prepared to communicate about and advocate for fair pay. At the outset, managers should understand:

• The difference between pay equity and pay equality.
• What pay discrimination is and how it manifests.
• The importance of pay equity.

Managers must also know its business benefits. Beyond supporting a diverse and inclusive work environment, this includes increased ROI, productivity and revenue, and decreased labour turnover.

Managers must also understand their pay equity responsibilities. If leaders aren’t held accountable at important moments, such as performance reviews, organisations run the risk of undermining their pay equity strategy.

Measure your progress

As you continue on your journey to achieving pay equity, be sure monitor your progress through data. By leveraging continuous pay data, you can monitor wage gaps, pay practices and people decisions that impact pay.

You’ll also want to review key metrics, such as:

• Promotion rates by demographic.
• Average salary increase and performance review scores.
• Participation rates in mentorship programs.
• DEI-related recruitment and hiring metrics.

These metrics, when analysed together with pay data, will help you measure how successful your equity efforts (beyond pay adjustments) have been. Most importantly, it will help you make necessary adjustments.

A final word

Pay equality is a top priority for employers. As one piece of the pay equity puzzle, employers must be able to address it to make real progress on pay equity.

And as organisations continue on their greater pay equity journey, it’s important to remember that each journey is unique. Pay equity leaders and business stakeholders must consider their culture, people strategy and budget constraints — which may change over time. To get pay equity right, leaders will need to find the right fair compensation practices for their employees and their business.

Brightmine provides quality analytics and reliable data to transform your organisation’s approach to pay equality and pay equity. Find out more here.