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Resignation acceptance letter template

Support smooth offboarding with our resignation acceptance letter template. Clear wording for confirming employee notice periods.

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By Tim Russell and Lynda Macdonald

When an employee resigns, responding promptly and professionally is essential for maintaining a smooth and compliant offboarding process.

Our Resignation Acceptance Letter Template gives HR teams a clear, ready‑to‑use document to formally acknowledge an employee’s resignation and confirm their required notice period.

Created by Brightmine HR and employment law specialists, this template helps you communicate consistently, manage expectations, and ensure every resignation is handled with clarity and confidence.

In this resource, you will find:

  • Example letter wording
  • Supporting guidance for using this letter

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For full access to Letter responding to employee’s resignation, sign up to a HR and Compliance Centre subscription today.

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About the author

Lynda Macdonald

Lynda Macdonald has worked for more than 20 years as a self-employed, freelance management trainer, adviser and writer specialising in employment law.

She regularly designs and conducts training courses on all aspects of employment law for a range of managers and supervisors in all sectors of industry.

Prior to setting up her own business in employment law and management training/consultancy, she worked as an HR manager in the oil industry for more than 10 years. She is also appointed as a panel member of the employment tribunal service in Aberdeen, Scotland.

Lynda is a university graduate in language and a chartered fellow of the CIPD. She has an LLM degree in employment law and practice.

Lynda has written numerous books on various aspects of employment law, all of which have been published by major national publishers. She has co-authored several other books, and currently contributes extensively to various HR and employment law hard-copy and online products.

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