Letter template acknowledging employee’s notice to retire

By Sara Phillips, Partner, Leyton UK Partners LLP

When an employee gives notice of their intention to retire, it’s essential for HR teams to respond promptly, professionally, and with clear documentation.

Our Employee retirement notice acknowledgement letter template provides a structured, legally aligned way to confirm receipt of the employee’s retirement notification and outline the next steps in the transition process.

Developed by Brightmine HR and employment law specialists, this template supports smooth offboarding, ensures consistent communication, and helps organisations manage retirements with confidence and care.

In this resource, you will find:

• Example letter wording
• Supporting guidance for using this letter

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