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Employee occupational health medical examination letter

Get our occupational health assessment request letter, with expert guidance on wording, employee communication, and best-practice use.

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Read time:

1–2 minutes

Written by:

Stephen Simpson

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Help employees understand the purpose of an occupational health medical examination with this template letter, which includes guidance on appropriate wording and practical use.

Medical examination requests should be handled sensitively and transparently so employees understand why the assessment is being requested and how any information obtained will be used.

When to use this model medical report letter

Use this model letter to notify an employee of plans to request a medical report where the Access to Medical Reports Act 1988 does not apply, for example if seeking a medical report from your occupational health department.

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  • Letter wording
  • How to use this document
  • Supporting guidance for this document
    • Key resources
    • Notes
  • Future developments

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For full access to Letter requesting employee attends medical examination with occupational health, sign up to a HR and Compliance Centre subscription today.

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Stephen Simpson

Written by:

Stephen Simpson

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About the author

Stephen Simpson
Stephen Simpson
Principle Editor – Employment Law and Compliance

Stephen is a principal editor who has worked on the Brightmine employment law and leading practice resources for over 20 years. After growing up in Northern Ireland in the 1980s, he trained as a solicitor in England in the 1990s but soon moved into legal publishing. He was among the first recruits to Brightmine in the year before it was launched as XpertHR in 2002.

Stephen has worked on a wide range of employment law and leading practice resources, including overseeing the creation and expansion of the HR templates resource types (Policies and procedures, Letters and forms, and Contract clauses). He has written up over 1,000 reports on employment law cases and created practical guidance on a range of HR issues for the Commentary & insights tool. He also had a stint working on Personnel Today.

Areas of expertise:

Employment law, Family leave, Discrimination, Redundancy, Unfair dismissal, HR policies, Employment case law

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