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Training cost repayment letter for employees who resign

By Stephen Simpson, Brightmine Principal Editor, Employment Law and Compliance Investing in employee training is essential for organisational growth, but when employees resign shortly after completing development programmes, it can leave employers facing unnecessary costs. To protect your investment, it’s crucial to have a clear, legally compliant process for reclaiming training fees — backed by…

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By Stephen Simpson, Brightmine Principal Editor, Employment Law and Compliance

Investing in employee training is essential for organisational growth, but when employees resign shortly after completing development programmes, it can leave employers facing unnecessary costs. To protect your investment, it’s crucial to have a clear, legally compliant process for reclaiming training fees — backed by a written agreement and a professional HR‑approved letter.

This resource provides a fully customisable letter to require an employee to repay training costs if they resign, along with expert guidance to ensure your approach is fair, transparent and contractually sound.

Designed for busy HR teams, this template helps you recover fees confidently while maintaining best‑practice employee relations.

Int his resource, you will find:

  • Example letter wording
  • Supporting guidance for using this letter

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About the author

Stephen Simpson, Acting content manager - employment law and compliance at Brightmine

Stephen Simpson
Principal Editor – Employment Law and Compliance, Brightmine

Stephen is a principal editor who has worked on the Brightmine employment law and leading practice resources for over 20 years. After growing up in Northern Ireland in the 1980s, he trained as a solicitor in England in the 1990s but soon moved into legal publishing. He was among the first recruits to Brightmine in the year before it was launched as XpertHR in 2002.

Stephen has worked on a wide range of employment law and leading practice resources, including overseeing the creation and expansion of the HR templates resource types (Policies and procedures, Letters and forms, and Contract clauses). He has written up over 1,000 reports on employment law cases and created practical guidance on a range of HR issues for the Commentary & insights tool. He also had a stint working on Personnel Today.

Connect with Stephen on LinkedIn.

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