How to obtain and use medical reports on employees

By Lin Hinson | Brightmine Editor: Susie Munro

Employers may need to obtain a medical report on an employee in a number of circumstances, for example where the employee’s capability is at issue and this could be for health reasons, when managing long-term absence, or when investigating short-term absence. Medical evidence can also assist employers in complying with their duty under the Equality Act 2010 to make reasonable adjustments to prevent disabled employees being at a disadvantage. Obtaining a medical report is sometimes a matter of routine, for example where this is part of the recruitment process in certain industry sectors.

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• When to obtain a report
• The requirements of the UK GDPR
• Obtaining the employee’s consent under the Access to Medical Reports Act 1988
• Who to instruct to provide a report
• What information to provide
• What questions to ask
• What to do with the report

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