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Data protection policy

This policy sets out an organisation’s approach to protecting HR‑related personal data and explains how employee data is collected, used, stored and shared in line with UK GDPR requirements. It helps employers manage personal data lawfully, securely and transparently across the employment lifecycle.

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By Jo Broadbent

Use this model policy to set out your organisation’s approach to HR-related data protection. The policy is compliant with the UK General Data Protection Regulation (UK GDPR).

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  • Policy wording
  • How to use this document
  • Supporting guidance for this document
    • Key resources
    • Notes
  • Future developments

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About the author

Jo Broadbent

Counsel Knowledge Lawyer, Hogan Lovells

Jo Broadbent is a counsel knowledge lawyer in the employment team at law firm Hogan Lovells. In addition to keeping clients and the team up to date with legal developments, she has extensive experience of developing and presenting internal and external client training courses and workshops.

Jo is a former chair of the Employment Lawyers Association training committee. She is a co-author of the book “Informing and consulting employees: the new law” and frequently writes articles for the HR and legal press. She has a particular interest in shared parental leave and other family-friendly rights.

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