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Letter providing statement of reasons for employee’s dismissal

Employees who are dismissed have a statutory right to receive a written statement of the reasons for their dismissal in certain circumstances. This guide explains how to use a letter providing a statement of reasons, including when it is required and how to set out the reasons clearly and lawfully.

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By Stephen Simpson, Brightmine Principal Editor and John Read

Use this model letter when a dismissed employee who has a minimum of two years’ service makes a request to be given a written statement of the reasons for their dismissal. The letter can also be used to respond to a request for a written statement from an employee dismissed while pregnant or on maternity or adoption leave.

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About the author

Stephen Simpson, Acting content manager - employment law and compliance at Brightmine

Stephen Simpson
Principal Editor – Employment Law and Compliance, Brightmine

Stephen is a principal editor who has worked on the Brightmine employment law and leading practice resources for over 20 years. After growing up in Northern Ireland in the 1980s, he trained as a solicitor in England in the 1990s but soon moved into legal publishing. He was among the first recruits to Brightmine in the year before it was launched as XpertHR in 2002.

Stephen has worked on a wide range of employment law and leading practice resources, including overseeing the creation and expansion of the HR templates resource types (Policies and procedures, Letters and forms, and Contract clauses). He has written up over 1,000 reports on employment law cases and created practical guidance on a range of HR issues for the Commentary & insights tool. He also had a stint working on Personnel Today.

Connect with Stephen on LinkedIn.

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